Job Summary

Clerical work preparing data and operating a computer work-station.  Inputs data into, or receives data from, a computer at remote location.  Assembles, verifies and/or keys information from a variety of source documents into computer accepted formats and performs clerical related assignments such as filing and typing. Works closely with various offices to verify data being submitted and to furnish information when requested.  This class lies above that of Office Assistant, Clerk I, Clerk Typist, and/or Administrative Clerk II and below that of Middle School Secretary and/or High School Secretary.

Essential Functions

1. Assembles and organizes data for input into system.

2. Types or keys information into the system through the use of a computer work station or related equipment.

3. Files material by alphabetical or numerical sequence.

4. Reads computer printed error lists and finds data entry documents for corrections.

5. Works closely with personnel in various offices which are submitting data input material.

6. Answers inquiries either in person or over the telephone regarding data which is being or has been recorded.

7. Assists in the training of new clerks.

8. Performs other duties as assigned.

Probation: Six (6) months

Qualifications

Open Requirements:  Ability to read, write, speak and understand English. An eighteen (18) month combination of education and clerical experience that includes the operation of data-entry equipment and/or a personal computer on a regular basis.  Satisfactory completion of a three (3) semester-hour post-high school or college-level data entry and/or computer operations-related course may substitute for six months of required experience.  Must be able to type 20 correct words per minute.

Promotional Requirements:  All permanent employees who have satisfactorily served for one (1) year in the class or classes of Office Assistant*, Clerk I, Clerk Typist and/or Administrative Clerk II* and who meet the open requirements may apply.  Must be able to type 20 correct words per minute.

Licensing: NA

Knowledge, Skills, and Abilities 

• Knowledge of alphabetical and numerical filing procedures
• Knowledge of and skill in the operation of a computer work-station or similar data entry device
• Strong oral, written, and interpersonal communication skills
• Strong word processing, spreadsheet, and database software skills
• Strong organizational skills
• Strong time management skills
• Strong mathematical skills in addition, subtraction, multiplication, and division
• Ability to learn new procedures and to work independently with little supervision
• Ability to recognize and honor confidential information
• Ability to learn to operate standard office machines
• Ability to establish and maintain satisfactory working relationships with various individuals
• Ability to read, understand and apply job-related materials, information, policies, and procedures