Job Summary


Provides administrative support work and reviews, processes, and maintains accounting and fiscal records, files and forms; receives and deposits funds; purchases school supplies and equipment; schedules appointments; composes and types correspondence; and maintains records and files.  Responds to inquiries and provides assistance to school-related organizations, parents, students, vendors, school staff and faculty, and other School Board personnel.  Performs general clerical functions in support of school staff as needed.  Work is examined periodically by Internal Accounts Audi­tors for accuracy, completeness, and con­formance with applicable laws, rules, regulations and procedures.


Essential Functions (not intended to be all inclusive)

Depending upon the specific functional responsibilities, incumbents may perform some or all of the functions in the section below. Percentage of time spent performing essential functions may vary across positions.

Percent of Job

1.    Receives all monies for internal accounts; issues receipts; deposits and disburses monies; prepares check requests; and reconciles and verifies bank statements for school and community education, extended day, and summer camp. 



2.    Reconciles and balances assigned accounts, performs year-end closing functions, and responds to and makes adjustments per annual internal audit. Enters financial transactions and purchases to the District’s automated financial systems.



3.    Assembles, verifies, and prepares detailed financial and statistical data and reports.  Completes employee accident reports, processes injury claims and maintains files.



4.    Gathers time/payroll sheets and leave forms from faculty and staff; verifies accuracy of forms and required signatures; monitors daily absences; submits payroll documentation to the Payroll Department; distributes payroll checks; and answers payroll questions.



5.    Types, edits, and proofreads correspondence, reports, documents, and other materials.



6.    Receives and reads incoming mail, screens items for handling, and forwards to appropriate individual.



7.    Coordinates meetings, appointments, conferences, and travel for supervisor and other appropriate personnel.



8.    Establishes, maintains, and updates filing and tracking systems for correspondence, action documents, and work in progress.  Maintains equipment and maintenance agreement records and BPI numbers, retires and transfers equipment as needed.



9.    Contacts and maintains files on substitute teachers, prepares class room schedules and time sheets for substitute, and finds class coverage for adjunct teachers when absent.



10. Oversees all fundraising events and related paper work.



11. Schedules, assigns, monitors and reviews the work of others.



12. Researches and identifies temporarily idle and/or surplus funds to be transferred to savings and/or used to purchase time certificates of deposit in accordance with School Board policy.



13. Maintains long distance telephone log and post charges to appropriate accounts.



14. Performs other duties as assigned.







Open Requirements:  A two (2) year combination of education, training, and/or experience in administrative support work which includes accounting or bookkeeping experience in at least one (1) of the following areas: accounts payable (posting and/or paying on accounts), accounts receivable, payroll, bank telling/cashiering, and bank statement reconciliation/financial analysis for multiple accounts.  Must be able to type accurately at a rate of 30 correct words per minute.  Must be bondable. 


For the purpose of determining eligibility: 

Promotional Requirements:  All permanent employees in the class of Bookkeeper I who meet the open requirements and are performing both the secretarial and bookkeeping functions for their school may upon recommendation of their school principal be automatically promoted to this class at their school.


Licensing/Certification/Registration:  NA


Note:  The probationary period for this class shall be one (1) year.


Knowledge, Skills, & Abilities:

Physical Requirements and Working Conditions Legend:

0% = No Requirement (N)

1-20% = Some Requirement 1-2 hours per day (S)

21-50% = Moderate Requirement 2.5 – 4 hours per day (M)

51-79% = Great Requirement 4.5-6 hours per day (G)

80-100% = Constant Requirement 6.5 hours or more per day (C)


Physical Requirements/Movement:

Light (11 to 20 lbs.) items or awkward weights (S)

See (C)

Hear (C)

Talk (M)

Sit (C)

Walk (S)

Stand (C)



Grasp (G)

Fine hand & finger movements (G)

Repetitive arm and hand motion (S)

Operate equipment (C) - typewriters, personal computers, copiers, printers, facsimiles, and calculators

Operate motor vehicle (S)


Work Conditions:

Office environment (C)



 Noisy conditions (S)



Note:          The essential functions, physical demands, and working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.